Key takeaways
- SnapInspect is the most capable purpose-built inspection app, with side-by-side photo comparison for entry vs. exit reports.
- Routine inspection frequency varies by state: every 3 months in QLD, WA, and TAS, but only every 6 months in NSW, VIC, ACT, and NT.
- Condition reports are legally required in most Australian states at the start and end of a tenancy and are critical for bond claims.
- propkt does not currently offer inspections, but can store condition reports, set inspection reminders, and track maintenance issues found during inspections.
- RentBetter includes simplified inspection features designed for self-managing landlords rather than professional property managers.
Property inspections are a fundamental part of managing a rental property in Australia. Entry inspections establish the property's condition at the start of a tenancy. Routine inspections (usually every 3 to 6 months, depending on your state) check for maintenance issues and ensure the property is being cared for. Exit inspections document the property's condition when a tenant leaves and form the basis for any bond claims.
For a detailed walkthrough of the exit process, see our end of lease inspection checklist. The traditional approach to inspections involves a paper form, a pen, and a camera. The modern approach involves dedicated inspection apps that guide you through the process, capture photos and notes room by room, generate professional condition reports, and store everything digitally.
This guide reviews five tools used for property inspections in Australia. A note on transparency: propkt does not currently offer property inspection management. Inspection features are on our development roadmap, but they are not available today. This guide focuses on the tools that handle inspections well right now.
1. SnapInspect
Best for: Property managers and landlords who want a dedicated, purpose-built inspection app
Pricing: Varies by plan and portfolio size. Check their website for current pricing.
SnapInspect is a purpose-built property inspection app designed specifically for creating condition reports. The app walks you through an inspection room by room, prompts you to capture photos and add notes for each item, and generates a professional PDF report at the end.
SnapInspect's strength is its focus. Unlike broader property management platforms that include inspections as one feature among many, SnapInspect is built from the ground up for inspections. The interface is optimised for working on-site with a phone or tablet, and the report generation is polished.
The app supports entry, routine, and exit inspections. For exit inspections, you can compare photos side by side with the entry report to identify changes and assess whether they constitute damage beyond normal wear and tear. This comparison feature is particularly useful for bond claim evidence.
Pros:
- Purpose-built for property inspections
- Room-by-room guided workflow
- Side-by-side photo comparison for entry vs. exit
- Professional PDF report generation
- Designed for on-site use on phone or tablet
Cons:
- Focused solely on inspections (no broader property management)
- Subscription pricing may not suit landlords who inspect infrequently
- Requires a separate tool for other property management needs
- Learning curve for first-time users
Best if you want the most capable, purpose-built inspection tool and are happy to use separate software for other property management tasks.
2. Inspect Real Estate
Best for: Property managers who need inspection management integrated with their agency workflow
Pricing: Varies. Typically agency-level pricing. Check their website for current plans.
Inspect Real Estate is a platform that handles property inspections alongside open home bookings and property management workflows. The inspection features include condition report creation, photo capture, and report generation, integrated with the broader property management process.
For property management agencies, Inspect Real Estate connects inspections with tenant management, maintenance, and compliance tracking. Routine inspection schedules can be automated, tenants can be notified of upcoming inspections, and completed reports are stored in the property's digital file.
The platform is more agency-oriented than landlord-oriented, with features designed for managing inspection workflows across a portfolio of properties managed by a team.
Pros:
- Inspection management integrated with agency workflows
- Automated inspection scheduling and tenant notification
- Condition report creation and storage
- Integration with property management processes
- Open home and viewing management
Cons:
- Agency-focused platform
- Pricing and features designed for professional managers
- May be excessive for individual landlords
- Broader platform means inspections are one feature among many
Best if you are a property management agency that wants inspections integrated into your broader workflow.
3. PropertyMe
Best for: Agencies already using PropertyMe who want inspections in their existing platform
Pricing: Agency-level pricing (inspections are part of the broader PropertyMe subscription).
PropertyMe includes inspection management as part of its comprehensive property management platform. Inspections can be scheduled, conducted using the mobile app, and documented with photos and notes. Reports are generated within the platform and stored in the property's file.
PropertyMe's inspection features benefit from integration with the rest of the platform. When an inspection identifies a maintenance issue, it can be converted directly into a maintenance work order. Inspection reports are accessible to property owners through the owner portal.
For agencies already using PropertyMe, adding inspections to their existing workflow is seamless. For agencies using a different platform, the inspection features alone are not a reason to switch.
Pros:
- Inspections integrated with comprehensive property management
- Maintenance issues can be converted to work orders
- Reports accessible through owner portal
- Scheduling and tracking across large portfolios
- Mobile app for on-site inspections
Cons:
- Requires a PropertyMe subscription (agency pricing)
- Not practical for individual landlords
- Inspection features are secondary to the broader platform
- Setup and learning curve
Best if you already use PropertyMe and want to add inspections without introducing another tool.
4. RentBetter
Best for: Self-managing landlords who want inspections as part of a complete tenancy management platform
Pricing: From $29 to $36/month per property. No free plan.
RentBetter includes inspection features as part of its tenancy management platform. Self-managing landlords can schedule inspections, notify tenants through the platform, conduct inspections with photo documentation, and generate condition reports.
RentBetter's inspection features are designed for self-managing landlords rather than professional property managers. The process is simplified compared to dedicated inspection tools like SnapInspect, which makes it more accessible for landlords who inspect a few properties rather than dozens.
The platform stores inspection reports alongside leases, tenant records, and maintenance history, creating a complete tenancy file. This is useful for reference and for evidence in any disputes.
Pros:
- Inspections integrated with tenancy management
- Tenant notification through the platform
- Photo documentation and condition reports
- Reports stored alongside other tenancy records
- Designed for self-managing landlords
Cons:
- Per-property pricing
- Inspection features less detailed than SnapInspect
- No side-by-side photo comparison
- No free tier
Best if you already use RentBetter for tenancy management and want inspections handled in the same platform.
5. 1Form
Best for: Agents and landlords who want inspection management alongside tenant application processing
Pricing: Varies. Check their website for current plans.
1Form is primarily known as a tenant application platform, but it also offers inspection-related features. Tenants can apply for properties through 1Form, and property managers can manage the application and screening process. Inspection features complement the application workflow.
1Form's inspection capabilities are more limited than dedicated inspection tools. The platform is stronger in application management and tenant screening workflows. If inspections are your primary need, a dedicated tool will serve you better.
Pros:
- Tenant application processing alongside inspections
- Widely used by Australian real estate agents
- Integration with the tenant onboarding process
- Familiar platform for many tenants
Cons:
- Inspections are secondary to application management
- Less capable than dedicated inspection tools
- Agent-focused rather than landlord-focused
- Inspection features may not be as comprehensive
Best if you want tenant application management and basic inspection features in one platform.
A Note on propkt
propkt does not currently offer property inspection management. Inspections are on our development roadmap, but as of March 2026, the feature is not available.
What propkt does offer that supports the inspection process is document storage for your condition reports (upload them from any inspection tool), automated reminders for scheduling regular inspections, and maintenance tracking for logging issues identified during inspections. If an inspection reveals a maintenance issue, you can log it in propkt, record the expense when it is fixed, and flag it as tax-deductible. For more on claiming those costs, see our guide to claiming maintenance and repairs.
What to Look for in an Inspection App
When evaluating inspection tools, consider these criteria:
| Feature | Why It Matters |
|---|---|
| Room-by-room workflow | Ensures you do not skip areas of the property |
| Photo capture with notes | Visual documentation is essential for disputes |
| Entry vs. exit comparison | Side-by-side photos make damage assessment clear |
| PDF report generation | Professional reports for tenants, owners, and tribunals |
| Offline capability | Properties do not always have good internet access |
| Cloud storage | Reports should be securely stored and accessible later |
| State compliance | Different states have different inspection requirements |
Inspection Frequency by State
Australian states and territories have different rules about how often landlords can conduct routine inspections:
- NSW: Maximum once every 6 months (with proper notice)
- VIC: Maximum once every 6 months (with proper notice)
- QLD: Once every 3 months (with proper notice)
- WA: Maximum once every 3 months (with proper notice)
- SA: Maximum once every 4 weeks (but typically quarterly)
- TAS: Maximum once every 3 months (with proper notice)
- ACT: Maximum once every 6 months (with proper notice)
- NT: Maximum once every 6 months (with proper notice)
Notice requirements also vary. Always check your state or territory's current legislation before conducting an inspection. Our state-by-state landlord guides cover the details for NSW, VIC, QLD, and other states.
How We Chose These Tools
We evaluated inspection tools on criteria relevant to Australian landlords:
- Inspection workflow: Does the tool guide you through a thorough, structured inspection?
- Documentation quality: Are photos, notes, and reports professional enough for tribunal evidence?
- Ease of on-site use: Can you comfortably use it while walking through a property?
- Storage and retrieval: Are reports securely stored and easy to find later?
- Australian focus: Does the tool understand Australian inspection requirements?
Final Thoughts
For self-managing landlords, the choice of inspection tool depends on how many properties you manage and how often you inspect. If you manage a few properties and inspect quarterly, SnapInspect gives you the most capable dedicated inspection experience. If you already use RentBetter for tenancy management, its built-in inspections keep everything in one place.
For property management agencies, PropertyMe and Console Cloud include inspections as part of their comprehensive platforms. Adding a dedicated tool like SnapInspect or Inspect Real Estate makes sense if the built-in inspection features are not sufficient.
Whatever tool you use, the most important thing is to conduct inspections regularly and document them thoroughly. A well-documented entry condition report protects you when assessing bond claims at the end of a tenancy. If a dispute arises, see our guide on how to handle a bond dispute. Regular routine inspections catch maintenance issues before they become expensive problems. And the discipline of regular inspections helps maintain a positive relationship with your tenant.